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Executive Assistant 

Location: San Jose, CA
Job # 10984177
Date Posted : 05-22-2018
We have following urgent role with our  DIRECT client​

Title: Executive Assistant 
Location: San Jose, CA
Duration: 4+ Months
Rate: Market

Duties: Executive Assistant will be responsible for providing high-level administrative support directly to the SVP, Patent Strategy
Accountabilities and Responsibilities:

Responsibility: 
  • Proactively manage and coordinate daily schedule and calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars. 
  • Must be able to identify and resolve independently issues with calendar and schedule.
  • Responsible for excellence in meeting/event preparation, set-up, and follow-up (including scheduling, arranging for food/drinks, preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion).
  • Deliver results under aggressive deadlines.  Multi-task and change direction quickly.
  • Act as a “gatekeeper” and enable the SVP to operate without being distracted by unscheduled appointments or visitors. 
  • Exercise sound judgment and discretion in handling confidential and/or sensitive information.
  • Execute a variety of routine and complex administrative duties in support of the day-to-day operations of the SVP.
  • Answer and respond to a large volume of incoming communications. 
  • Accurate and timely handling of expense reports, visas, and other misc tasks as assigned. 

Skills: 
  • Must be good with complex travel and schedules and can work sometimes outside of normal hours.   
  • 5+ years experience providing administrative support at the executive level, including scheduling meetings, maintaining calendars, coordinating travel arrangements and organizing on- and off-site gatherings and meetings.
  • Strong proficiency with a wide variety of desktop productivity tools and applications, including Microsoft Word, Excel, PowerPoint, and Outlook.
  • Preparation of executive-level presentations containing detailed financial data and highly confidential and/or sensitive information.
  • Outstanding customer service skills, with a desire to deliver excellent results on-time and with 100% accuracy.
  • Attend meetings as required, take minutes, and ensure that action items are completed.
  • Ability to take direction from multiple people and seek direction when uncertain.
  • Possess excellent written and verbal communication skills.
  • Possess the ability to handle multiple high-priority projects and assignments simultaneously and work efficiently in order to meet aggressive deadlines.
  • Superior project management skills, with previous experience at coordinating various types of functions, events and meetings involving participants at all levels.
Required Skills:  
ADMINISTRATIVE SUPPORT 
CUSTOMER SERVICE 
DOCUMENTING 
EXCEL 
EXCELLENT WRITTEN  

Additional Skills: 
MICROSOFT POWERPOINT 
OPERATIONS 
PATENT 
EXCELLENT WRITTEN AND VERBAL COMMUNICATION SKILLS 
EXECUTIVE LEVEL 
MAINTAINING CALENDARS 
MICROSOFT WORD 
 


Employee Referral Program:

We are hiring !
The Employee referral bonus is $500 per referral after the new full-time employee successfully completes 90 days.
The referral bonus for hourly contractor is $250 after the completion of 90 days.
However, managers who have hiring/team building as part of regular management duties are not eligible in the program.

Please send in resumes to Redolent, Inc., 4620 Fortran Drive, Suite 201, San Jose, CA 95134


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